Public Commons

Part of 2012

Dear Glen and Sofia,

Councillor Bailao asked me to send her information about the donations transferred back to the City from Ward 18 programs (i.e. those with which CELOS has been involved), for 2011, and Jan.1 2012 to the present. There seems to be some discrepancy between our Quickbooks records and the two City documents available to me.

1. The most recent City financial report for the Ward 18 cluster, from Sofia (attached), was sent on May 30, 2012. It lists the 2012 donations (from Dec.19 2011 to May 27 2012) as $15,234.46. For the same period by dates, our records say $18,796.07 (cheques to the City: $16,342.29; campfire donations: $1553.50; David Rothberg donations: $900.37). We have receipts from the City for all these donations.

2. The City SAP document that lists 2012 finances to the end of "period 7" (I'm assuming the same fiscal start of Dec.19 2011, and the month-end of July 27), gives the donations as $16,479 http://publiccommons.ca/library/docfiles/6079. Our books say $25,486.04 for the same period (cheques to the City: $22,105.17; campfire donations: $2090.50; David Rothberg donations: $900.37; pizza day cheque: $390).

I attach our own excel file summarizing:

(a) the donations back to the City for fiscal year Jan1 to Dec.31. 2011 ($25,455.61, with transfers of campfire donations beginning in May 2011 and transfers of food-program donations beginning in August 2011), and

(b) for Jan.1 2012 to Sept.19 2012 ($34,455.61). That's the most up-to-date reckoning I have.

Could you shed some light on the discrepancies?

Jutta